LandLord Verification™ Frequently Asked Questions (FAQ’s)

Why should I use LandLord Verification?

  • You often receive multiple verification requests for the same tenant. Fill out the form once at LandLord Verification™ and send requesters to the site. It’s fast and efficient.
  • We provide the unique opportunity to read up to seven years of accumulated tenant/landlord referrals. This gives you a better idea of an applicant’s historical rental behavior.
  • All tenant screenings include an eviction check. However, not all evictions are completed and recorded. With LandLord Verification™ you can learn if an eviction was started but not completed, along with “off the public record” Cash for Keys deals.

Am I violating a tenant’s privacy rights by using your site?

No. When a person fills out a rental application, it includes consent to a background check for the purpose of verification. Verification encompasses, but is not limited to: credit, employment & income, civil/criminal, current & past landlords. This involves communication between those who seek the tenant’s information and those who can provide and verify the tenant’s information. In addition, our review page says, “By checking this box, I certify that the tenant has given signed authorization or consent to release their information for the purpose of verification.” This is the same way a credit history is compiled. We are simply taking the landlord verification process online, rather than via phone, email and fax.

Am I violating Fair Housing Laws by providing information to this site?

No. Simply stated Fair Housing Laws prohibit discrimination based on: race, color, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, genetic information, and military status. The report does not contain any questions pertaining to any of the above.

Is the tenant’s personal information visible on the report?

No. Only the tenant’s name and past address(es) are visible on the report. All other searchable, personal tenant data is invisible, encrypted and safeguarded on the site.

I have concerns about using the tenant’s social security number.

We do not ask for, nor do we receive the tenant’s entire social security number. It is OPTIONAL for you to enter ONLY the last four digits of a tenant’s social security number, which allows for a more specific search result.

Is the reviewer’s information visible on the report?

No. The report says, “Reviewed by: Property Manager” or “Reviewed by: Property Owner/Landlord.”

How do I know I have the right person when I conduct a search?

There are many ways to search for a tenant: Name, DOB, Phone Number, Email Address, and ONLY the last 4 of a social security number. The more data you enter the more specific and accurate the search results.

Can I upload my property management software tenant directory data in a spreadsheet rather than entering data individually?

Yes. You can upload a CSV format using the following column headings: First Name, Last Name, State, City, Phone, Driver's License, Date of Birth, Email, Last 5 SSN Digits. Once the tenant data is uploaded it is searchable, encrypted and safeguarded.
Upload your tenant directory once a month to keep your tenant data current.

Can I see a sample report?

Yes. Under the heading "Resources" click on "Sample Landlord Verification" or click HERE.

What if a tenant complains about a report?

Tenants may contact us in writing with their complaint. We can then contact the person who created the report and investigate.

How long are reports kept on the site?

We do not keep reports longer than seven years.

I’m afraid of being sued if I submit a verification report.

LandLord Verification™ is similar to credit reporting agencies that collect data voluntarily entered by creditors. Creditors don’t get sued for reporting data that results in a poor credit score. LandLord Verification™ is collecting factual data entered by landlords and property managers. The questions asked on the report are fact-based, yes or no questions (some of which are optional) and should be easily provable. (See Sample Report under Resources.) You may also upload photos as evidence, if you like. In addition, most property management organizations and individuals maintain historical files of tenant data and can access them as evidence if necessary. We strongly discourage inputting false data on the website.